Section I: General
Article 1: Name
The full name shall be "Po Leung Kuk Tang Yuk Tien College Alumni Association" ("the Association") and the Chinese name shall be "保良局董玉娣中學舊生會".
Article 2: Address
The address of the Association shall be Po Leung Kuk Tang Yuk Tien College, Wu King Est., Tuen Mun.
Article 3: Objectives
Article 4: Authority
The Association shall be the sole organization with authority to represent the alumni of the Po Leung Kuk Tang Yuk Tien College (“the College”).
Article 5: Official Language
The official languages of the Association shall be English and Chinese. In case of any discrepancies between the English and Chinese versions of this constitution, unless otherwise stated, the English version shall prevail.
Article 6: Term
The term of the Association shall commence on August 1 each year immediately after the Annual General Meeting and terminate on July 31 in the following year.
Section II: Membership
Article 1: Voting Membership
All alumni of the Po Leung Kuk Tang Yuk Tien College who are enrolled in the College for a period of [one or more than one year] and upon payment of the membership fee shall be automatically entitled to apply for voting membership of the Association. Such members shall be known as Voting Members. All voting Members are entitled to life time membership.
Article 2: Honorary Membership
All current and former members of the staff of the College shall be eligible for honorary membership of the Association. Such individuals shall be known as Honorary Members.
Article 3: Membership Fee
The amount of Membership Fee shall be determined by the Executive Committee of the Association (“the Executive Committee”). A public notice of at least seven clear days beforehand shall be given to all Voting Members for the proposed new fee to be approved at a subsequent Annual General Meeting of the Association (the “AGM”). Membership fees are not refundable or transferable.
Article 4: The Executive Committee shall have full discretion as to the admission of any person to membership and shall not be required to give any reason for refusing membership to anyone.
REMARK: Up to the decision made in annual general meeting 2010, the membership fee is $30.
Section III: Privileges
Article 1: All Members
All members of the Association shall be entitled to enjoy all services provided by the Association, to participate in all activities organized by the Association and to attend and speak at all general meetings of the Association.
Article 2: Voting Members
Only Voting Members have the right to vote, to nominate and to be nominated for election, and to be elected to hold office in Executive Committee.
All Honorary Members shall have the right to attend and speak at general meetings o the Association
Section IV: Obligations
Article 1: Every member shall observe and abide by all provisions of this Constitution, bye-laws and all resolutions of general meetings of the Association for the time being in force.
Section V: General Meeting
Article 1: Annual General Meeting
Article 2: Extraordinary General Meeting
Article 3: Delegation of Voting Right
Article 4: Quorum
Article 5: Authority
The highest authority is vested in the resolutions passed at all General Meetings.
Article 6: Voting
Section VI: Executive Committee
Article 1: Structure
Section VI: Election
Article 1: Term of the Executive Committee
The Executive Committee shall be elected for a two-year term at the AGM and shall hold office from August 1 to July 31 two years later.
Article 2: Nomination
Nominations for the Executive Committee Members shall open three weeks before the AGM and the nomination period shall end one week before the AGM.
Article 3: Voting
Article 4: Representatives of Former Committee
Article 5: Vacancies and Resignations
Article 6: Executive Committee Meetings
Article 7: Sub-committee
The Executive Committee shall have the authority to delegate its powers to such sub-committees consisting of such person or persons as it deems necessary and as it thinks fit and from time to time revoke such delegation and discharge any such sub-committees wholly or in part.
Delete the article about alumni manager (Not necessary)
Section VIII: Financial Matters
Article 1: Funds of the Association
Article2: Students Improvement Award
Article 3: Signing of cheques etc.
All cheques, promissory notes, drafts, bills of exchange and other negotiable instruments, an all receipts for moneys paid to the Association, shall be made, signed, drawn, accepted and endorsed or otherwise executed in such manners as shall be determined by the Executive Committed from time to time.
Section IX: Quitting
Article 1: Procedures
a Member shall ipso facto cease to be a Member of the Association if the Member
(1) resigns by notice in writing to the Association,
(2) is removed by a resolution of the Executive Committee or
(3) neglects or refuses to comply with any of the Articles after written notice sent to him by the Executive Committee directing his attention to such neglect or refusal and fails to take any remedial action within a reasonable time.
Such member who resigns shall forfeit all rights in and claims upon the Association.
Article 2: Re-activation of membership
Section X: Suspension of Membership
Article 1: Passing of Resolution
Article 2: Consequences and Re-activation of Membership
Section XI: Amendment and Interpretation of the Constitution
Article 1: Amendment
Article 2: Interpretation
The Committee shall have the sole authority of interpreting the Constitution.
Section XII: Dissolution of the Association
The Association may only be dissolved by a resolution passed by at least three-quarters of the Voting Members present at an EGM convened for that specific purpose.
All assets and liabilities of the Association upon its dissolution shall be dealt with at the EGM and in no event shall the remaining assets, if any, of the Association be distributed to any member of the Association.
Section XIII: others